What Data We Collect and Why

Personal data and other information relating to you that we collect when you raise a concern

What we collect	Why we collect it
Your name, (including, if applicable, you maiden name or alias), staff number and your contact details.	To verify your identity from a staff listing supplied to us by your employer. To contact you and give you progress updates and feedback. We will NOT share this information with your employer or with any other person, without your permission, save in the exceptional circumstances outlined.
Your date of birth, a small number of other items of information personal to you.	For security purposes to identify you in the event, for example, that you forget your access password and wish to apply for a new one.
Your employment or other status (if you are not an employee) and the location where you work. Feedback on your experience of raising a concern	To compile year end management information for your employer and for our client database – but in aggregate form so as not to reveal your identity.

What we collect

Why we collect it

Your name, (including, if applicable, you maiden name or alias), staff number and your contact details.

To verify your identity from a staff listing supplied to us by your employer.

To contact you and give you progress updates and feedback.

We will NOT share this information with your employer or with any other person, without your permission, save in the exceptional circumstances outlined.

Your date of birth, a small number of other items of information personal to you.

For security purposes to identify you in the event, for example, that you forget your access password and wish to apply for a new one.

Your employment or other status (if you are not an employee) and the location where you work.

Feedback on your experience of raising a concern

To compile year end management information for your employer and for our client database – but in aggregate form so as not to reveal your identity.

Personal data and other information relating to third parties that we collect when you raise a concern

What we collect	Why we collect it
The name and available personal data (e.g. description of function(s), location – if available) of person(s) associated with suspected wrongdoing about which you are concerned.	To enable your employer to investigate and report on your concern. To compile year end management information for your employer and for our client database – but in anonymised aggregate form so as not to reveal the identity of any person.
A general categorisation and a detailed description of the wrongdoing or misconduct including for example the circumstances, time, frequency, place, persons impacted etc. Details of previous escalation or management knowledge (if any). You will be given an opportunity to attach copies any corroborating evidence such as documents, photographs, audio or video recordings that may be available to you. You will be given the opportunity to volunteer supplementary information at any time during the investigation. We may request you to provide supplementary information based on a request we receive from your employer.	To enable your employer to investigate and report on your concern. To aggregate : • With other concerns raised for the purpose of compiling year end management information for your employer regarding all concerns raised within your employment • With all concerns raised in all employments in the Raiseaconcern.com database to provide comparative management information to all such employers and for publication – In both cases in a form that does not reveal the specifics of your concern or your or any other person's identity.

What we collect

Why we collect it

The name and available personal data (e.g. description of function(s), location – if available) of person(s) associated with suspected wrongdoing about which you are concerned.

To enable your employer to investigate and report on your concern.

To compile year end management information for your employer and for our client database – but in anonymised aggregate form so as not to reveal the identity of any person.

A general categorisation and a detailed description of the wrongdoing or misconduct including for example the circumstances, time, frequency, place, persons impacted etc.

Details of previous escalation or management knowledge (if any).

You will be given an opportunity to attach copies any corroborating evidence such as documents, photographs, audio or video recordings that may be available to you.

You will be given the opportunity to volunteer supplementary information at any time during the investigation.

We may request you to provide supplementary information based on a request we receive from your employer.

To enable your employer to investigate and report on your concern.

To aggregate :

• With other concerns raised for the purpose of compiling year end management information for your employer regarding all concerns raised within your employment

• With all concerns raised in all employments in the Raiseaconcern.com database to provide comparative management information to all such employers and for publication

– In both cases in a form that does not reveal the specifics of your concern or your or any other person's identity.

Personal data and other information relating we collect - general

We may collect and process the following data about you:

Information you give us

This is information about you that you give us by corresponding with us, by telephone, e-mail, letter, via a portal on our website, by social media or otherwise or that you give to us in person, where we make a record of it.

It includes the information you supply us with when: (i) you raise a concern with us; (ii) you fill in a form or input information on our website or otherwise make an enquiry of us; (iii) you seek guidance, support or services from us via our helpline, in correspondence, in person or otherwise; (iv) you engage us to provide a service; (v) you use our website; (vi) you send us physical documents; or (vii) you apply for a position of employment with us.

Information provided by or about third parties

We may also be provided with personal data about you (i) when you are identified in a concern raised with us by another party in relation to a case where we act as recipient of disclosures for a Client Organisation; (ii) when our services are commissioned by a Client Organisation and they provide us with personal data about you, for example where we are contracted to conduct an investigation of workplace or other wrongdoing on behalf of a Client Organisation; (iii) when you are identified by another party either as a possible Respondent, a Witness or an Expert Witness in an investigation of alleged wrongdoing on behalf of a Client Organisation.

In the case of (i) we take steps to ensure that the Client Organisation informs you of the concern raised without undue delay. In the case of (ii) and (iii) we take steps to ensure that the client organisation or third party has complied with the data protection laws and regulations relevant to that information. This may include, for example, that the client organisation or other third party has provided you with notice of the collection (and other matters) of the personal data and has obtained any necessary consent for us to process that information or that the client organisation is otherwise permitted or authorised to give us the personal data, as described in this privacy notice.

If any information which you provide to us relates to a third party, by providing us with such personal data you confirm that you have obtained any necessary permissions from such persons to the reasonable use of their information in accordance with the above permissions or are otherwise authorised or permitted to give us this information.

Information we collect about you

We may obtain personal data about you from other sources, such as public registers or other publicly available information.

We may collect, keep a record of and process information about your use of our website including details of your visits to our website including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access. We use Google Analytics to do this and to learn about our website visitors. All data is anonymised, and we do not match it to usernames, email addresses or other personally identifying information. Visitors can opt-out of Google Analytics tracking by installing the Google Analytics opt-out browser add-on.

We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.

Sensitive Personal Data

The personal data we collect may include ‘sensitive’ or ‘special categories’ of personal data including data about your dietary requirements, physical or mental health, sexual orientation, ethnicity and racial origin, alleged commission or conviction of criminal offences or other sensitive personal data under applicable data protection laws.

The legal grounds for processing special categories of personal data are set in our Data Privacy Policy.

This project has been supported by Kildare Local Enterprise Office which is co-funded by the Irish Government and the European Union under Ireland's EU Structural Funds Programmes 2007 - 2013.

Raiseaconcern.com

Your concern is our business.